CLUB AND CENTRE HUB
Welcome to our Hub for affiliated Athletics West Clubs and Centres.
One this page you will find a range of information on affiliation, registration, governance and more through the links below. If you have any questions or concerns, please email Athletics West Centre and Schools Coordinator, Brayden - brayden@athleticswest.com.au
2026/27 SEASON AFFILIATION
Affiliation for the 2026/27 Season is now open and will close on the 31st of August 2026.
CLICK HERE FOR MORE INFORMATION
MEMBERSHIP FEES
Membership Fees for 2026/27 are now confirmed.
CLICK HERE FOR MORE INFORMATION
OPENING REGISTRATIONS
It’s important to note that you must be in receipt of the completed affiliation form and affiliation fee before you start accepting registrations.
You will receive an email from Athletics West once the registration system is ready for you to set up your new season. Clubs and Centres need to ensure rollover DOES NOT take place until after this email is received.
BIBS
All Athletics West Members (new and returning) will receive a new number and a new season bib for 2026/27.
Athletics West has pre-determined an allocation of bibs per club/centre. Bibs are available for collection NOW. If you have not received information regarding bib collection, please contact Lily (Development Officer) at lily@athleticswest.com.au
UNIFORM
Please contact your club directly regarding any questions about your club uniform, as requirements may vary between clubs and competitions. Your club will be able to provide the most accurate information on their approved uniform for the event.
You can also refer to the Rules and Regulations for each State Events, which outline the uniform standards and competition requirements that apply to athletes participating in State-level competitions. These documents are available on the Events page of our website and should be reviewed before competition to ensure compliance.
If you are unable to locate the relevant information, please contact your club in the first instance for guidance and assistance.
COME AND TRY
- Each athlete is allowed two training sessions and one competition day before they decide whether to fully register. This is covered under insurance policy so long as you keep records.
- Families should only complete a full registration if they are registering for the full season.
- It is recommended that Centres hold a “Come and Try” day for new athletes at the start of the season.
- A “Come and Try” online registration or paper form must be completed to ensure you have the athlete’s details and they are covered by insurance.
- Centres should provide clear information to families, to ensure they know what they are signing up for, whether it be a “Come & Try”, full registration or another program.
- Once athletes have completed a full registration, they may only be refunded by Athletics West under certain circumstances (see the Athletics West Refund Policy).
CLUB AND CENTER INSURANCE
As part of your affiliation with Athletics West, your Centre/Club, officials, volunteers, and members are covered under the Athletics West Insurance Program that is arranged via our Insurance Brokers, Gow Gates.
The insurance program includes a range of policies and is only validated once Athletics West receives payment of your affiliation or membership fees.
To make a claim or download your Certificate of Currency, please visit Gow Gate's website.
Visit Gow Gates Athletics Website
WORKING WITH CHILDREN
Centres and Clubs are required to comply with WA legislation including The Working with Children (Screening) Act 2004. This means Centre administrators have responsibilities including to identify all those involved at their organisation in scope for a WWC card. Most of the time volunteers are parents and exempt.
- A register must be kept including WWC status of all volunteers.
- WWC card information collected at affiliation and can be uploaded at registration.
- Volunteering includes coaching, officiating, assistance at training and participation in parent rosters.
Reforms to strengthen the Working with Children Check came into effect in July 2023. The Working with Children (Criminal Record Checking) Act 2004 is now known as the Working with Children (Screening) Act 2004.
The main changes that will impact your centre include:
- ensuring people who have been denied a WWC Card cannot access exemptions for parent and child volunteers.
- Requiring WWC cardholders and applicants to notify the WWC Screening Unit of a change in name, residential address, contact details and child-related work status.
What does this mean for people with an existing WWC card?
The only difference for existing WWC cardholders is that they need to notify the WWC Screening Unit of a change in their name, address or contact details or their child-related work status. This is a simple process that can be done online or in writing by using an approved form.
If your name, address and contact details or child-related work status remain unchanged, you don’t need to do anything.
What does this mean for your Centre?
The main change for organisations relates to the changes to child and parent volunteer exemptions.
It is the responsibility of an individual who uses the child or parent volunteer exemption to ensure they are eligible to access these exemptions, however, organisations are encouraged to inform their volunteers of this change.
To manage the risk, it is recommended that organisations include a process for child and parent volunteers to acknowledge they understand the new laws and confirm that they are eligible to access the child or parent exemption. This has been done by Athletics West, by updating the registration terms and conditions in ResultsHQ and by adding an additional question allowing parents to acknowledge and understand new requirements.
KIDSPORT VOUCHERS
KidSport enables eligible Western Australian children aged 5 to 18 years to participate in community sport by offering them financial assistance of up to $300 per financial year towards club fees.
If you do have a KidSport voucher and want to use it for your registration then please contact your club to claim it through them.
CLUB AND CENTER INSURANCE
As part of your affiliation with Athletics West, your Centre/Club, officials, volunteers, and members are covered under the Athletics West Insurance Program that is arranged via our Insurance Brokers, Gow Gates.
The insurance program includes a range of policies and is only validated once Athletics West receives payment of your affiliation or membership fees.
To make a claim or download your Certificate of Currency, please visit Gow Gate's website.
Visit Gow Gates Athletics Website
WORKING WITH CHILDREN
Centres and Clubs are required to comply with WA legislation including The Working with Children (Screening) Act 2004. This means Centre administrators have responsibilities including to identify all those involved at their organisation in scope for a WWC card. Most of the time volunteers are parents and exempt.
- A register must be kept including WWC status of all volunteers.
- WWC card information collected at affiliation and can be uploaded at registration.
- Volunteering includes coaching, officiating, assistance at training and participation in parent rosters.
Reforms to strengthen the Working with Children Check came into effect in July 2023. The Working with Children (Criminal Record Checking) Act 2004 is now known as the Working with Children (Screening) Act 2004.
The main changes that will impact your centre include:
- ensuring people who have been denied a WWC Card cannot access exemptions for parent and child volunteers.
- Requiring WWC cardholders and applicants to notify the WWC Screening Unit of a change in name, residential address, contact details and child-related work status.
What does this mean for people with an existing WWC card?
The only difference for existing WWC cardholders is that they need to notify the WWC Screening Unit of a change in their name, address or contact details or their child-related work status. This is a simple process that can be done online or in writing by using an approved form.
If your name, address and contact details or child-related work status remain unchanged, you don’t need to do anything.
What does this mean for your Centre?
The main change for organisations relates to the changes to child and parent volunteer exemptions.
It is the responsibility of an individual who uses the child or parent volunteer exemption to ensure they are eligible to access these exemptions, however, organisations are encouraged to inform their volunteers of this change.
To manage the risk, it is recommended that organisations include a process for child and parent volunteers to acknowledge they understand the new laws and confirm that they are eligible to access the child or parent exemption. This has been done by Athletics West, by updating the registration terms and conditions in ResultsHQ and by adding an additional question allowing parents to acknowledge and understand new requirements.
Refunds
Athletes who wish to withdraw their registration and meet the criteria outlined in the Athletics West Refund Policy, they must contact the club to submit the refund through revSPORT where then Athletics West can approve the refund.
If a refund is approved, you will be notified by Athletics West staff, and it will be processed back through the registration platform. The Refund Policy refers to the Athletics West portion of the registration fee only. Centres and Clubs should adopt their own refund policy to ensure consistency and transparency for their members.
Transfers
For transfers between Centres and/or Clubs, the member moving clubs will have to get the destination club to submit the transfer through revSPORT. Once the transfer is submitted then both clubs need to approve it then Athletics West will complete the transfer through revSPORT.
If there are issues with the transfer please contact Brayden (brayden@athleticswest.com).
Download Transfer Request Form
There are a range of coach and officiating programs and resources available to Clubs and Centres to assist with program and competition delivery.
World Athletics Kids Athletics Program Resources
Kids’ Athletics is a free program designed to get children and young people moving. The program provides free athletics teaching resouces for school and clubs. You can sign up for a free account at World Athletics Kids Athletics and access the full suite of resources including a Competition Guide and Practitioner (coach) Guide, or view some of the resources below.
Kids Athletics First Moves Level 1
Kids Athletics First Moves Level 2
Kids Athletics Passport Booklet Level 1
Athletics West Officiating Resources
We have a range of resources available for each event, covering:
- Overview of the event
- How to run the event site safely
- Equipment requirements
- Volunteer requirements/roles
- Conducting the competition (including trials, measurements, related rules)
- Handy hints
Visit our Officiating Resources page to download.
Coach Upskilling
Clubs, Centres and Schools can book a coach upskilling workshop, where we will organise for a Coach Education Facilitator to attend your location for upskilling. This can be 2 or 4 hours and is designed to provide volunteers with skills and tips to confidently conduct training sessions for participants. Please visit the Coach Upskilling page for further details.
Officials Upskilling
Athletics West also offer visits by accredited officials to assist with training volunteers in running event sites and delivering competition. Please get in touch if you are interested in exploring this opportunity.